Choosing a wedding venue is a matter of what suits your taste, your budget and satisfies whatever romantic visions you have of your wedding day. The wedding venue is one of the most important aspects of your wedding day so consider very carefully what will make yours special.
My advice to you is that if you are unsure of what type of wedding venue suits both of your ideas then you should concentrate on deciding on an ideal location.
Before you start looking, you should brainstorm with your fiancé and draw up a budget, an estimated list of how many guests you would like to invite and decide whether there will be a daytime ceremony and afternoon and/or evening celebration.
The first place to start when deciding on a traditional wedding venue is to have a tour around your local area making a list of those venues which you like the look of and which look like they will suit your budget and your needs. Researching your wedding venue is one of the most important decisions you will make, the first important decision being agreeing to marry your fiancé!
Have you attended any weddings recently which you thought were held in the ideal setting? If there are certain aspects of a wedding that you have attended and enjoyed greatly you can reproduce these to meet your own needs. You should ask your family, friends and acquaintances for recommendations and attend local bridal fairs and shows. These can provide you with a variety of venue choices and give you a chance to have a chat with staff members from the venue without having to enter into a formal relationship with them. Another idea is to check the internet for local wedding venues and go to their websites to have an initial look.
You should go with your fiancé or with your parents or friends on field trips to different types of wedding venue. By visiting different types of venue such as churches, hotels with outdoor facilities etc you will be able to come to an informed decision.
Perhaps you and your fiancé could reach a compromise whereby you have the marriage ceremony in a church and then the wedding reception could take place at an outdoor venue, such as in the grounds of a hotel, stately home, castle etc. Additional outdoor venues include a local beach, park (bear in mind because most beaches and parks are public property you may well need a permit or license), gardens or country club. If you contact local hotels and other licensed wedding venues in your chosen area they can usually let you visit on a day when a wedding is taking place so that you can witness yourself how your own wedding would look in their grounds, by the river, in a garden marquee, under their ornate gazebo etc. Only by visiting venues will you be able to visualise how your wedding will look. I have attended many outdoor weddings and I felt that being outdoors added an extra dimension to the whole wedding experience. For the bride and groom I think that outdoor weddings offer the opportunity to express yourselves in an unconfined atmosphere.
When you have drawn up a list of suitable venues either call or visit the facility and request a brochure specific to weddings which sets out what is offered and any exclusions, rules, regulations and options and also an estimate. You can then compare prices, arrangements and the range of services supplied. Some hotels offer a "package deal" with wedding venue, reception, toastmaster, wedding cake stand, florists and other services included. Decide whether you would prefer a full service wedding venue where they take care of every little detail regarding your ceremony and reception. Perhaps you would prefer one of the rental based venues where you simply rent the property, tables and chairs and then you will have to organise everything else from table linens, tableware, flatware and glassware through to catering, decoration and attendant staff. There are also rental based sites that have a working relationship with selected caterers and are familiar with other wedding service providers and vendors.
When you have short-listed a few venues, call and make appointments to visit the wedding venue. Most wedding venues need to be booked up to a minimum of one year in advance so if one of your choices of venue is hugely popular you should visit sooner rather than later. Most wedding venues and licensed venues can become booked very early due to the fact they can only accommodate one wedding a day. The earlier you book the greater the chance you have of obtaining your first choice of dates.
Initial questions to ask staff at your short-listed venues:-
♥ Do you have an in-house wedding coordinator?
♥ What are your rates for the different packages and what are the options available?
♥ Do you offer a wedding package and/or discounts for small or large wedding party, accommodation booked at the venue etc?
♥ What additional expenses may be charged?
♥ If you are intending to invite young children to your wedding are you looking for a venue which can provide an insured and bonded babysitting service?
♥ How much and by when will we need to put down a deposit to secure the venue for your chosen date?
♥ What is the latest time frame for making changes to your wedding plans?
♥ Will the venue provide you with a written contract? Will this include a 3 day cancellation clause?
Ensure that when you meet with the wedding planner at the venues you visit that you feel comfortable with them and feel able to be open and honest. If you feel that they are trying to force their opinions on you then I would anticipate that you are going to have communication problems with them in the important months leading up to your wedding day. Always carry a notepad and pen to write down important information and questions that may arise during your interview. Ask for a tour of the facility so that you can check their amenities. Usually if you will be providing accommodation at the venue you will be given the opportunity to have a look at the guest rooms and (if applicable) the bridal suite and/or bridal changing room. The staff at your wedding venue should have good attention to detail, should be willing and able to accommodate your wishes and above all else should be there to listen and tailor your wedding requirements around your budget and your vision of your perfect day.
Finally I would recommend that you relax and enjoy this period of your wedding planning. No matter what venue you ultimately decide on you and your fiancé will have a unique wedding day, the memories of which will stay with you forever.
Good luck and enjoy yourself!
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